This scenario applies when your organization sells yearbooks from an online storefront AND takes in-person payments. This is a two step process. You must follow the second step of releasing your pre-order queue to send all books to the printer.
STEP 1: Add in-school orders to your queue.
Make sure all sections of your yearbook are locked. Next, go to your school’s online storefront (i.e, abcschool.picaboo.com) and click on the red ORDER button.
Bulk option: Since the books you will be ordering at this time come from your list of non-storefront orders/payments collected at school, you do not have to enter individual names to be labeled. Entering name and grade is optional and is only available should you choose to organize them this way. Click on the blue ORDER IN BULK NOW link within the red BULK OPTION box:
The next screen is where you need to enter the cover types and quantity of each type you are ordering from your in-school order list. When you are done entering your totals, click on the green ADD TO CART button:
Under the Order Summary, click on CLICK TO ENTER CODE to use the purchase code you previously requested via the Invoice Request Form.
Note: you will be issued this when we have received full payment.Your purchase code will only be made for the amount paid on the invoice, which is the cost of your book. If you are selling for a markup, please make sure to change the price of your book to cost, so you are able to check out using your purchase code
On the Checkout screen, verify that the shipping address is correct along with the cover types and quantities.
Under the Order Summary, click on CLICK TO ENTER CODE to use the purchase code you received from our accounting department. Note: you will be issued this when we have received full payment.
Enter the purchase code in the white ENTER CODE area, and then click APPLY. This should zero out your order total. NOTE: If you've added more books to your order than were on your submitted invoice request, you will need to pay the difference using a credit card.
Once everything has been verified, click the blue PLACE ORDER button. You will see an order confirmation page that reviews your order.
STEP 2: Releasing ALL books to our printer for production.
To place your order, log back into your storefront (ie, abcschool.picaboo.com).
Click on the blue link that says BOOK SETTINGS:
Verify that your pre-order quantity is correct and that it includes what you just added. Click the ORDER button to release your order into print production.
This will release all books that your parents pre-ordered on the storefront as well as the bulk order you just entered in step one. These orders will be shipped together.
Once you have completed this process, your storefront status will change to Immediate Order. Students/parents who have missed the deadline may now order yearbooks and have them shipped directly to their home. These books will not ship with your bulk order and will incur shipping costs at their own expense.