This scenario applies when your organization sells yearbooks from an online storefront AND takes in-person payments. This is a two step process. You must follow the second step of releasing your pre-order queue to send all books to the printer.
STEP 1: Add in-school orders to your queue.
Make sure all sections of your yearbook are locked. Next, go to your school’s online storefront and click on the red ORDER button.
Bulk option: Since the books you will be ordering at this time come from your list of non-storefront orders/payments collected at school, you do not have to enter individual names to be labeled. Entering name and grade is optional and is only available should you choose to organize them this way. Click on the blue ORDER IN BULK NOW link within the red BULK OPTION box:
The next screen is where you need to enter the cover types and quantity of each type you are ordering from your in-school order list. When you are done entering your totals, click on the blue "Continue" button:
Under the "Review and Place Order" section, enter your PO code and click "Apply" (this should zero out your order total).
To get a PO code, you would have had to previously requested one via the Invoice Request Form.
Note: Your purchase code will only be made for the amount paid on the invoice, which is the cost of your books. If you are selling for a markup, please make sure to temporarily change the price of your book to cost, so you are able to check out using your purchase code. If you've added more books to your order than were on your invoice request, you will need to pay the difference using a credit card.
Once everything has been verified, click the blue PLACE ORDER button. You will see an order confirmation page that reviews your order.
STEP 2: Releasing ALL books to our printer for production.
Once you are completely finished accepting orders, you will need to release your books to production. To do this, log into your account and go to "Manage Book"
Click on the blue link that says BOOK SETTINGS:
Verify that your pre-order quantity is correct and that it includes what you just added. Click the ORDER button to release your order into print production.
This will release all books that your parents pre-ordered on the storefront as well as the bulk order you just entered in step one. These orders will be shipped together.
Once you have completed this process, your storefront status will change to Immediate Order. Students/parents who have missed the deadline may now order yearbooks and have them shipped directly to their home. These books will not ship with your bulk order and will incur shipping costs at their own expense.